Do you need your document to be given a final check? Are you unsure about spelling or grammar? Perhaps you need a fresh pair of eyes to check that your message is clear. As a proofreader, it is my job to correct spelling, grammar and punctuation; however, there are many other aspects to proofreading a document. These aspects include checking:


  • consistency in the layout of the document (paragraph spacing, indention, justification)

  • consistency in style (there are many variants in spelling, hyphenation and the use of capitals)

  • content is unambiguous

  • tables and illustrations are consecutively numbered and placed correctly

  • references and citations are formatted correctly

  • index is formatted consistently

I can proofread various types of document: business reports, newsletters, leaflets, letters, typescripts and more!

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  • Basic Proofreading Merit Pass (2019) - The Publishing Training Centre

  • A Copy Editor's Guide to Working with Typesetters (2020) - The Publishing Training Centre

  • Proofreading Mentoring Scheme (2020) - The Chartered Institute of Editing and Proofreading

  • Brush Up Your Grammar (2020) - The Chartered Institute of Editing and Proofreading

  • Editing With Word (2020) - The Chartered Institute of Editing and Proofreading

My name is Heather McAnespie and I am based in Broughty Ferry, Scotland. After spending many years working in administrative roles I decided to pursue a career doing what I love: working with language. I have completed the Publishing Training Centre's proofreading course, achieving a merit pass, and I continue to further my training as part of my commitment to professional development. I am a member of the Chartered Institute of Editing and Proofreading and follow their Code of Practice.

I can use the BSI symbols (BS 5261 Part 2 2005) on paper, Track Changes and comments facility in Word or the mark-up tools on PDF to correct proofs. I understand the layout conventions in publishing, how to follow a client brief and deal with complex style guides.



Not sure what kind of editorial service you require? The Chartered Institute of Editing and Proofreading has a very useful factsheet which explains the differences between proofreading and copy-editing, and it may help you decide which level of editorial service you require.



Every project is different, so each job is priced based on the amount of work required and the timescale involved. I usually provide a quote, based on an hourly rate, after working through a sample of the text (1000 words). This sample will be returned to you free of charge; this has the benefit of allowing you to see the standard of my work. This is a free no-obligation quote. 


I am happy to negotiate a flat rate where required. 


My Services

The term ‘proofreading’ can have a different meaning to different people. Publishing companies use the term to refer to the final check before publication. The proofreader will check for errors missed by the copy-editor or introduced by the typesetter, and only actual errors are amended – the opportunity to make tweaks to the text has passed.

Outside of the publishing industry, the distinction between proofreading and editing starts to blur. Companies and other organisations may want the structure of a publication checked and amended so that it is appropriate for the intended reader. Independent authors may want the text altered to sound better or have their book critiqued: this is more the work of a copy-editor.

What level of editing will I provide?

The following list details the type of work I will carry out*:

  • Checking for spelling, grammar and punctuation errors

  • Making small amendments to resolve ambiguity

  • Checking that numbered items are in the correct sequence

  • Checking that in-text note indicators are numbered in sequence

  • Checking that illustrations are placed in the best position

  • Ensuring style consistency in:

    • capitalisation

    • spelling and word forms (ise/ize, while/whilst)

    • hyphenation (halfway/half-way)

    • use of numbers (in words or figures)

  • Checking typographical consistency in:

    • chapter titles

    • headings and subheadings

    • running headlines

    • paragraph indents

    • table headings

    • illustration captions

    • text boxes

  • Identifying and dealing with bad word breaks

  • Checking that references and citations are correctly formatted

  • Checking that the index is formatted consistently

  • Identifying and dealing with widows (short last line of a paragraph at the top of a page or very short last line of a paragraph) and orphans (single line of text under a new heading at the foot of a page)

*Note: Some of these checks are only possible when a document is in its final layout: word breaks, widows and orphans, running headlines, contents list and page numbering, placement of illustrations and tables and position of headings.

You can download this list here:



If you would like to get in touch to discuss how I can help, please use the form below. I usually reply within 24 hours.

Contact Us

If you prefer, you can email me at or call me on 07723 649713.



"As a writer, attention to detail is so important because any tiny tiny mistake can have a ripple effect. Heather has made an incredible job proofreading my book, she analysed everything from the smallest detail to the biggest, reviewing grammar, punctuation, sentence structure to references and pictures. I feel so much more confident in posting my very first book. Couldn't be happier."

Paula / Nutrition2Change



  1. These terms & conditions apply to any work done for the Client by the Freelancer.

  2. The Client is under no obligation to offer the Freelancer work; neither is the Freelancer under any obligation to accept work offered by the Client.

  3. The Freelancer will provide service(s) as mutually agreed, confirmed in writing by the Client.

  4. The work will be carried out unsupervised at such times and places as determined by the Freelancer, using her/his own equipment.

  5. The Freelancer confirms that she/he is self-employed, is responsible for her/his own income tax and National Insurance contributions, and for paying VAT (where applicable) and will not claim benefits granted to the Client's employees.

  6. The Freelancer agrees to attend the Client's or other premises for necessary meetings, the time spent and agreed reasonable expenses incurred to be reimbursed by the Client.

  7. The Client will reimburse the Freelancer for agreed reasonable expenses over and above usual expenses incurred in the process of editorial work.

  8. The Client will pay the Freelancer a fee per hour OR per printed page OR an agreed flat fee for the job, plus VAT where applicable.

  9. The completed work will be delivered on or before the date agreed, for the agreed fee, which will be based on the description of the work required and the brief, both supplied by the Client.

  10. If, however, on receipt of the item to be worked on or at an early stage, it becomes apparent that significantly more work is required than had been anticipated in the preliminary discussion/brief, the Freelancer may renegotiate the fee and/or the deadline.

  11. Similarly, if, during the term of the Freelancer's work, additional tasks are requested by the Client, the Freelancer may renegotiate the fee and/or the deadline.

  12. If the project is lengthy, the Freelancer may invoice periodically for completed stages.

  13. Any content created by the Freelancer as part of the copyediting/proofreading/project management process will become the copyright of the Client, unless otherwise agreed.

  14. The nature and content of the work will be kept confidential and not made known to anyone other than the Client and its contractors without prior written permission.

  15. The Freelancer guarantees that any work that she/he subcontracts on behalf of the Client will be completed to the same standard, schedule and budget and with the same conditions of confidentiality.

  16. If the Freelancer's work is unsatisfactory, the Freelancer will rectify it in her/his own time and at her/his own expense.

  17. Unless agreed otherwise at the outset, payment will be made within 30 days of receipt of the Freelancer's invoice, according to the Late Payment of Commercial Debts (Interest) Act 1998 (amended 2002 and 2013).

  18. The information that the Client and the Freelancer may keep on record is covered by the terms of the General Data Protection Regulation. No more such information will be held than is necessary, at any time, to comply with those terms and with any compliance statement or privacy policy published by the Client and/or the Freelancer. Both the Client and the Freelancer agree that, where consent is required to hold or process such data, such consent has been requested and obtained and both facts can be demonstrated. Either may view the other’s records to ensure that they are relevant, correct and up to date.

  19. Either the Client or the Freelancer has the right to terminate a contract for services if there is a serious breach of its terms.

  20. If the Freelancer has made a substantial contribution to the copyediting/proofreading/project management of the work, she/he will be entitled to receive one free copy of the work.

  21. The Freelancer may use the Client's name in her/his promotional material.

  22. This agreement is subject to the laws of England and Wales [or Scots or Northern Ireland law, as appropriate], and both Freelancer and Client agree to submit to the jurisdiction of the English and Welsh [or Scots or Northern Ireland] courts.


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